Council Minutes

• Monthly and YTD Reports, plus Budget vs. Actual.
• Budgeting for 2026. Pledging numbers need for increase. Do we need to cut expenses? Also, costs that may be incurred in a future Ministerial search. Look at cost for expenses. Look at administrative pay increase. Costs for growth of UUWC and how to finance. Perhaps develop an algorithm of costs for each person in the congregation.

• Stewardship Pledging Update. Some of new people paying at median pledge. We have 71 voting pledged members. Still some people have yet to pledge.
• UUA Certification. Ran through questions sent out by UUA for comments.

• Request to use UUWC Zoom account for meditation/chanting group. Mercedes has proposed the group. Has contacted Terri and Hobbit. Terri contacted Cathie Frank and proposed on-site chanting group with positive energy. The two groups did not mesh.

• Consideration of software replacement for Breeze. Delbert. Difficulties moving to another platform. The financial and accounting processes work fine. Erin will preserve newsletter list into a spreadsheet to provide backup. Will monitor for continued problems with sending group e-mails.

• Discussion of Council Retreat agenda – Friday evening, January 23 and

• Growth Task Force needs to determine the appetite for congregational growth.
• Chalice Lighters Grant – PWR: Ruth will research. We have joined with a $120 payment.
• UUWC Memorial Garden Policies, Guidelines, and Contracts. Kathy. UUWC congregations have standing committees. Council needs to develop policies and guidelines. Kathy will work on contract, policies, and guidelines.
• Posting Minutes on Website. Nika has previously advised Committee

• Muralist for Sanctuary Door – Nancy talked with Elizabeth Clark about

• Facilities – Jan received and distributed. Moved and seconded request to buy stove from Leonard.
• Install grab bars in Hallway bathrooms.
• Stewardship
• Programming – Jan received and distributed
• Social Justice
• Community Care – Dec received and distributed

• Treasurer’s Report and vote on proposed 2026 budget
• Annual Report for 2026
• Revisions to Bylaws
• Election of Council, Treasurer, Nominating Committee members
• Open Floor

• Monthly and YTD Reports, plus Budget vs. Actual.

• Budgeting for 2026. Facing a deficit. May get a refund from 2022 payroll taxes. State taxation problem still under development. Nika and Ruth will meet on Jan. 4, to discuss budget and to go to Council before presented to Congregation.
• Stewardship 2026 Campaign Update. Ten new people to join in January; unsure if pledged. Some have cut back on pledges. New members pledged for 2025 and 2026. Ruth will make plea in December Town Hall for pledges. Posthumous requests should be mentioned as bequest to UUWC.
• Endowment as of 11/22:

• Proposal from Tom Hughes for informational bulletin board – proposal distributed to Council. See as a temporary board. Wants spontaneity. Will consult with Community Care and oversight of bulletin board.

• UUWC Memorial Garden policies and Guidelines discussion. Delbert. Donna wants to present a marker for Gary. Use Donna for creation of documents. Need to draft a form. What are the options for marker from the congregation. Carole moved that no cremains and Ruth seconded. Motion passed unanimously. Nancy has information and will document on cremains in UUWC Memorial Garden.  Kathy moved and Ruth seconded to allow cremains of Gary in Memorial Garden. Improvement to Memorial Garden Space. May add the Telephone into the Wind feature. Set a fee of $100 minimum, larger donations appreciated. Delbert will look at fees, Kathy will look at sample forms.
• COSM – member to be appointed to replace Dana Sanford as of January 18. Replacement will be announced at annual meeting.
• New Oven for Kitchen – how to find budget. Cost likely in $800 to $1,000 range. Look at Habitat for Humanity and Scratch and Dent Stoves. Look for an angel donor.  Need to inform renters that oven will work only for warming. Need a volunteer to market space rental at UUWC. We have not spent money on advertising for 2025.  Will discuss this in January Council meeting.
• Art Show Panels. Discussion about purchase of panels as Corrales group will no longer rent theirs. Estimate cost of $3,000 with money to come from Art Show, Gallery flooring remainder, and grant application to Endowment Committee. Discussion about correct income and expense numbers reflected on monthly activity report, storage, and where to purchase the panels. Delbert to research sourcing and storage.
• No Human is Illegal want to create letters to stop detention centers. ??? who will facilitate for two Sundays in January.
• Need a volunteer to market space rental at UUWC. We have not spent money on advertising for 2025.  Will discuss this in January Council meeting

• Annual Meeting Prep
• Meeting invitation email with candidate info, By Laws Revisions and Annual Report needs to be sent January 4; Nika and Ruth will meet after service that day to send this out
• Annual Report – Nika has begun to assemble this, using the Canva template that we used for Stewardship and inserting content as received from committees. Need reports from Programming and from Social Justice. Kathy will call the nominating committee.
• By Laws Revisions – Hobbit, Wendy and Dee all reviewed and approved
• Nominating Committee – updates? Do we have candidates?
• Transformational Stewardship training January 10 first training session. – 22 invitations were sent on 12/12; Nika is contact for RSVPs and will assemble course materials on 1/5
• Council Retreat – Friday evening, January 23 and Saturday, January 24. Schedule 5:30 to 8:30 on Friday. Start at 10 am. to 4:30 on Saturday. Space is reserved on Breeze calendar.
• Chalice Lighters Grant – PWR: Ruth will research. Update is that can qualify with a $120 annual contribution. Ruth recommends that fill out the form and contribute $120 a year. Ruth moved and Nika seconded motion to make contribution. Passed unanimously.
• Muralist for Sanctuary Door – Nika will approach community artist after Nancy talked with Elizabeth Clark to paint chalice on the Sanctuary doors, and she is interested.
• Growth Task Force – initial meeting notes distributed 11/12/25; next meeting is pending capacity information Charlie Merritt needs to obtain from Fire Dept. PENDING
• Safety & Security – next meeting pending Charlie’s info from Fire Dept. PENDING
• Posting Minutes on Website Nika sent request to Committee heads for minutes as well as request for Annual Reports by 12/12. Password Protected Files operational on UUWC website. Delbert COMPLETED Consent reports from Committees and Teams
• Facilities – distributed
• Stewardship • Programming – distributed
• Social Justice – distributed. Where does Storehouse West fit?
• COSM – distributed
• Growth Task Force – distributed

• Treasurer’s Report. Stewardship and Budget as topics. Still dealing with deferred maintenance.

• Monthly and YTD Reports, plus Budget vs. Actual by Ruth. Question about SWRA. We need to address Town Hall on making pledge commitments.
• Budgeting for 2026. Some committees yet to submit requests. (Need to send Facilities budget request to Council. – )
• Stewardship 2026 Campaign Update. Still working on pledges. Got a couple more today. Likely to get more, likely not big pledges of $2,500 or more. Median is $1,300. About $63,000 in pledges, about $5,000 less than 2025.

• Transformational Stewardship training – feedback. Nika needs to finalize and promote January 10 first training session. Nika needs comments now to make changes as she will be traveling in December.
• Council Retreat – need to schedule after Congreg. Mtg. 1/18 and before Carole leaves on 1/26. Proposal – Friday evening, January 23 and Saturday, January 24. Schedule 5:30 to 8:30 on Friday. Start at 10 am. to 4:30 on Saturday.
• Decisions on update of Functional Chart (Memorial Garden, Peace River; Safety, Twin-Spirit Journey, Courtyard Project.) Should Community Care take over Memorial Garden, Peace River. Labyrinth? Safety and Security its own box – meeting on Tuesday to discuss how to move forward. (Delbert will update after hearing from Community Care.)
• From Social Justice:
  • UUWC Statement on Immigration – discussion and vote
  • UUWC Statement on Gaza – discussion and vote. Present to Council and then to Town Hall that has been voted on. To be posted on the website. Ask Social Justice what they expect for destination of the statements, then would present to Town Hall.
  • Ruth moved and Kathy seconded that Council accepted the Gaza statement. Passed unanimously.
  • Kathy proposed and Ruth seconded to accept the Immigration statement. Passed unanimously. Statements to be sent out in Newsletter, ask for any substantive changes before it is presented in Town Hall meeting for affirmation.
• From Facilities:
  • Tom Hughes’ proposed donation of an outdoor table tennis set – Accept? or leave to Facilities for decision? Perhaps them to set up an event and gauge interest. Perhaps single recreational event. We are not ready to take responsibility for the equipment and upkeep of space. Delbert will inform Tom and Stevie.
  • Does Council want to help select sites for outdoor activities area? or leave to Facilities? Perhaps a future consideration.
  • Courtyard Project – team? Does Council want oversight? Delbert proposed and Kathy seconded.  Unanimously passed that team will develop plan and come back to Council for final OK. Future consideration of Memorial Gardens on UUWC property.  

• ICE sign and Contact List – okay to hang on bulletin board? Sign on BB, contact list will go into cupboard in kitchen. Consent given.
• Review and vote: Preparation of Proposed ByLaws Changes. Includes proposal to return to 7 council members. Nika drafted revisions for review and distributed.
  • Ruth’s question: ByLaws Article VI Section 1: “In the event of an unfilled seat, the Council may recommend a one-year emergency plan that the Congregation ratifies by majority vote.” Does this include situations in which a Council member resigns mid-term? I thought we made an appointment & don’t recall having to hold a congregational meeting to ratify.
  • Nika’s Note: ByLaws Article VI Section 11: “In the event of a vacancy occurring on the Council, a quorum of the Council may elect a replacement to serve until the next Congregational Meeting, at which time the Congregation will elect a replacement.”  (This is what we did when Jay resigned and we brought in Kathy.)
  • Questions – Are these statements serving different purposes? Are they at odds? Can one be deleted? Perhaps remove Article VI Section 1. Ruth moved and Delbert seconded to remove Article VI Section I. Motion passed unanimously.
  • Moved and passed to accept bylaws changes on Committee on Shared Ministry.
• Report about upcoming 2025 Art Show from Carole. Program going to printer. Some concern about attendance on Saturday afternoon. Posting on Social meeting.
• Capacity of Sanctuary: Call at October Town Hall for creation of team to work with Kathy Wright and make recommendations. Grace Poley, Wendy Dampier, and Laurel Anderson have volunteered, and they will meet on Wednesday.
• ChaliceLighters Grant – PWR: Kathy shared by email.  Looks like we need to be a participating congregation in giving to the grant fund in order to be eligible.  Appears that we would need to have contributed to be eligible for grants. Ruth will research.

• Gary Johnston memorial. Nancy will talk with Donna. Has yet to occur.
• Memorial Garden? Nancy?
• Safety: Team (Delbert, Nika, Carole, Charlie) to meet Nov. 11 to begin review and future planning
• Posting Minutes on Website Nika will send request to Committee heads for minutes. Develop folders, or create archives. All minutes to be sent to Erin and create folders and annual dates. (Delbert and Erin to create file structure. This has yet to occur)
• Muralist for Sanctuary Door – Nika will follow up with community artist after Nancy talks with Elizabeth Clark.
• Nominating Committee has been activated by Nika.

• Facilities – received and distributed
• Stewardship
• Programming
• Social Justice

• Treasurer’s Report. Nika will make report.
• December Meditations reminder? Nancy will update.
• FRRK?
• Immigrant Kids Donations?
• Storehouse West continuing needs.
• Social Justice will make Gaza and Immigration statements.
• Nancy will announce December membership class.
• Nika will announce the January 2026 Annual Meeting.

• Karen Schafer – update on raising money for the Gallery flooring. $3,100 is pledged. $1,500 has been submitted. Asked Council Members to contribute any amount.
• IPad Greeting and List Management using Breeze. Rich has set it up technically, but do not have people to maintain lists (which we do not have.) Perhaps set up a trial. Nika asked how much time, and role description for a list manager. Carole wants to know are visitors contacted? Yes, they are.

• Budgeting for 2026 – Nika will announce at Townhall – Reminder to Committee Leads to send budget requests for 2026 to Ruth Southwest Reservation aid budget line needs to reflect first donation.

• Posting Minutes on Website
  • Password protected page for Programming is on the Website. Delbert and Erin can edit.
  • Shall we direct all other Committees to send them their minutes to be posted there? Nika will send request to Committee heads. Put all minutes on One Page.

• Membership update: format, expenses, date. Five people will join on Oct. 5^th. Classes are conducted four times a year. Do we want to continue offering brunch?
• Programming Workshop Will occur Nov. 8^th, 9:30 to noon re: Sunday programs. Lunch provided. One to 2:30 to write script for the service. Music and visuals presented at another session. Recruit more slide presenters.
• Rethinking Chalice Circles.  Rethink this topic. More thought on meditation and spiritual. Re-examine this issue in January or February.
• Clergy schedule – 9/16-19, Rev. Nancy will be in Taos; reachable

• Start up for Community Conversation Circles with CoSM – Nika sent request for update to COSM on 9/11/25 since we had discussed Will announce an Oct. 15 and 18th Circle; Dana will announce at Sept. Townhall
• Preparation of Proposed ByLaws Changes re: COSM – includes renaming and revision of existing description; Nika will draft revisions for review at October Council meeting
• Also begin other changes for Annual Meeting.

• Muralist for Sanctuary Door – has someone contacted Elizabeth Clark to see if she is still interested in doing this, and for free or $$? If she is not, then Nika will follow up with community artist.
• Discussion: Should we expand number of Council seats? If yes, do we need to hold a special congregational meeting to amend ByLaws and expand number of Council seats so we can include them in January elections? Should we add functional positions? Adding two new people would allow others to re-up shortened terms. Discussion of leadership shortage as Stewardship, Congregational Engagement, and Community Outreach Committees have vacancies Elect or appoint social justice, programming, and stewardship committees? Could we hold annual meeting and then hold election for addition of new Council Members? Nika talked with Ruth who feels that timing is wrong, too big to tackle now. Nika would stand for re-election. Delbert is mulling to stand again. Does treasurer’s term also end in 2026? Perhaps look at making it a Congregational discussion topic. Not a rush decision. Create a task force to make recommendations of two-three volunteers to discuss with Council impact of growth. Then take recommendation to the Congregation. Would happen after the annual meeting in January 2026.

• Leadership Training Update Topic remains Open. Update: Emily Wilder has started a new job and is unavailable to continue on this project.  Nika will complete Session 1 and is considering doing a YouTube version as a pilot that can be shared with Council to get feedback.
• Person needs ride from North Rio Rancho. Referred to Community Care. Nancy has made multiple calls and not gotten through. Phone number may be wrong.  (Note from Nika:  Does this kind of item need to be on our Agenda?) No, revert to Commuity Care.
• New Mexico Alliance for Justice in Palestine: Agreed to provide space for a meeting. Being a sponsor is under consideration.
• Report about 2025 Art Show: Call for Artists has gone out.
• Solar Project – we deferred until September. Defer again? Move to February.

• Brief discussion of UUWC paying for a license to play music for events in addition to the Sunday Service. Delbert and Kathy will communicate. Update? Costs about $300 a year. Kathy and Carole will research.

• Facilities – Sound Board & Mics improved. Water line leak repaired. Water fountain removed. Conference Room Toilet repair. Labyrinths now tended by Amy Strine. Gallery Room floor fundraising nears $3,000. Nov. 1 Work Day. Equipment Rentals. Room Scheduling. Gary Johnston memorial? Dee to consult with Donna and Andrea. Kathy moved that create memorial stone at labyrinth for Gary Johnston. Carole seconded. Passed. Nancy will talk with Donna. Memorial Garden for future agenda.
• Received and distributed to Council:
  • Stewardship – update distributed for 2026 campaign, including timeline of events and new brochure. Communications will be primarily emailed through Breeze, with attached brochure and link to pledge form in Breeze.  Ruth is reviewing Breeze roles to ensure that responses are only accessible to Ruth and Nika as admins.
  • Programming
  • Social Justice

• Treasurer’s Report.

• Stewardship Presentation – Rev. Nancy, Laurel and Hobbit
• COSM – announce first Community Conversation Circle will be done by Dana.
• UU the Vote.
• Open Floor

• Financial Report:

• Discussion of Bookkeeper (Executive Session)

• Electric Bill Update and Mgmt. of Building Overhead. No update, remains on future agenda.

• Meeting with Committee on Shared Ministry – 1-3 pm August 29. Nika to set agenda for meeting.
• Leadership Training Update – work will pick in August. Topic remains Open.
• Re-envisioning Stewardship – Carl Noennig is the head. Laurel Anderson and Hobbit Merritt to assist.
• Nika will contact our regional person, Rev. Marquez, for thoughts on how programming committees operate. Remains Open.
• Discussion: Should we expand number of Council seats? If yes, do we need to hold a special congregational meeting to amend ByLaws and expand number of Council seats so we can include them in January elections? Should we add functional positions? Adding two new people would allow others to re-up shortened terms. Discussion of leadership shortage as Stewardship (subsequently filled), Congregational Engagement, and Community Outreach Committees have vacancies (UUWC Function chart 2025 with these two committee included). Elect or appoint social justice, programming, and stewardship committees? Will bring topic up in the August meeting, so Council Members to prepare for the discussion.

• Fall Congregational Fun Event: Claire Shawhan Plans Open Mic for Oct. 24
• Posting Minutes: Nancy A read only community board in Breeze. Not possible currently, perhaps could add this service. Erin will look into this process. Workaround is that Erin would send it out to Breeze list.

• Solar panel installation at UUWC. Project Put on hold as economy is unsure so do not want to assume more debt at this time; will reconsider in September Council Meeting. This proposal is no longer active.

• Initiating Preparation of 2026 Budget. Ruth to raise topic in Town Hall next week. Ruth will ask committees to review past expenses and project future budget.
• Schedule a New Member Class for August: Nancy: It will be 9:30 am to 12:30 pm on 23^rd. At least 6 have indicated interest. Carole will attend for the Council • Announcements to show new people what is going on. No longer print the announcements. Argument for re-institution of Verbal Announcements. Perhaps present at start of service. Presenters will make verbal announcements from podium. Make Congregation aware that need to put announcements in writing to presenter at worship services.
• Annual Review of Contract for Consulting Minister. Look ahead for a year when looking for a replacement minister. Nancy plans to sign the contract next year for a future term. Nancy said she will stay until a replacement is chosen. Nika to put on CSM agenda to look at plan for retirement. Council to set up a separate meeting about planning for retirement of Nancy.
• Report about 2025 Art Show: Carole said that Art Team will meet Monday. Call for Artists will go out in next week.
• A person needs for ride from North Rio Rancho. Referred to Community Care. Possibility with contract with Uber.

• Programming Committee: Nancy. Have a workshop in October to look at Worship services. Programming Committee is asked to consider the ramifications and logistics of holding a second service each week.
• Facilities – Work Underway on Sound Board Improvements. Turn off and unplug water fountain and cap pipe. Consider replacing in next calendar year.

• Treasurer’s Report by Ruth including beginning preparation for 2026 Budget.
• Verbal Announcements to be reinstituted in Sunday Services
• Membership Class to be offered in August.
• Open Floor

• Updating of the information about providing your name to an ICE official. Kathy Wright to update. Kathy Wright will implement.
• Brief discussion of UUW paying for a license to play music for events in addition to the Sunday Service. Delbert and Kathy will communicate.

• Discussion of Bookkeeper (Executive Session)
• Electric Bill Update and Mgmt. of Building Overhead. Electricity charges higher for heat. Maintain thermostats to reflect usage and non-usage of the facilities. Town Hall and This Week at Westside will discuss this. Erin will track.

• Schedule Meeting with Committee on Shared Ministry. Need to recontact participants for August meeting.
• Leadership Training Update – work on this project will pick up again in August. First session almost finished.
• Re-envisioning Stewardship – Norma and Wendy have declined; next steps? Nika will ask Carl Noennig (Who later agreed to coordinate the 2026 Campaign) and Doree Flinn to help coordinate.

• Solar panel installation at UUWC. Project Put on hold as economy is unsure so do not want to assume more debt at this time; will reconsider in September Council Meeting.

• Fall Congregational Fun Event Proposal: Claire Shawhan. Nancy presented. Evening activity in August or September proposed as open-mic entertainment. Yes, Claire will be asked to propose a date and a budget request.
• Status of Contract for Minister. July to July annual contract? Will be discussed in August meeting.
• Communications Guidelines: Nancy Where does information from committees go? Minutes posted to public? How to build covenant among congregation. Nika to send reminders to Committee facilitators/coordinators to send information about meeting and projects to the Council.

• November Sunday Programs Schedule Changes: Nancy stated that November is a Five Sunday month, and Art Show conflicts with Town Hall. Move Town Hall to fifth Sunday.
• Discussion: Should we expand number of Council seats? If yes, do we need to hold a special congregational meeting to amend ByLaws and expand number of Council seats so we can include them in January elections? Should we add functional positions? Adding two new people would allow other to re-up shortened terms. Discussion of leadership shortage as Stewardship, Congregational Engagement, and Community Outreach Committees have vacancies. Elect or appoint social justice, programming, and stewardship committees? Will bring topic up in the August meeting, so Council Members to prepare for the discussion.
• Discussion: Our response to IRS ruling about churches able to make endorsements of political candidates. Will track for the future, but will take no immediate action. (Subsequent to the meeting UUA condemned the IRS ruling)

• Community Care Committee – UUWC defibrillator discontinuance discussion. Have no training. No physician supervision. Raises liability issues. Has been removed from the wall as battery has died.

• Facilities – Gallery Room Flooring update to move forward with carpet squares. Will require fundraising effort.

• Treasurer’s Report by Ruth
• Helping with Community & Connection at UUWC – Norma
• Committee Presentation?
• Open Floor

• Request to use/rent Sanctuary for funeral – Nancy. Need to respond to Grace. May 23^rd is earliest date. Expect about 20 people in attendance.

• Consent reports – any items to discuss?

• Re-envisioning Stewardship: Discussion and next steps. Norma McLaughlin and Wendy Dampier have been proposed as committee prospects

• Congregational Asset Mapping. Kathy. Table for this meeting, will be brought up in June meeting.
• List of Summer Calendars so we all know where Council members are. Nika will send out request.

• Leadership Training Update. Draft of series outline was provided with some background notes for Council to review and give feedback. Working to complete Session 1. Nika has sent outline of first session.
• General Assembly. Wendy Dampier is our UUWC delegate. She is reviewing delegate materials and voting issues. How should we engage the congregation and support Wendy to know how to proceed as our delegate? Nika said that Wendy will present at Town Hall the issues upcoming at GA.
• Art Team request for Artist Exhibit. Suggestion for a month-long show by one artist. Have not heard from initial request for an art show. Any update? None.
• Native American Charities to support Honoring the Land. Referred to Social Justice Committee that we are looking at providing financial support to reflect our commitments to the land.

• Solar panel installation at UUWC. Project Put on hold as economy is unsure so do not want to assume more debt at this time; will reconsider in September Council Meeting.

6. April 2025 Council Minutes: April 13, 2025 The UUWC Council met in the Conference Room at 12:33 p.m. Lighting of the Chalice by Moderator Nika Quirk Members Present: Nika Quirk, Kathy Wright, Ruth Tucker Bogart, Carol Eagleheart (remotely), Delbert Schafer, and Nancy Hitt April is Child Abuse Prevention for the monthly topic. Financial Report: Ruth: Monthly and YTD Reports. Ruth and Karen met with Josephine, our Book keeper. Josephine will send financials earlier each month to allow time for feedback by Treasurer and the Council. Executive Session. Ruth sent out Pledge Statements and Donations to Date to individuals who pledge. Received letter from UUA for dues for fiscal year starting July 1, 2025: $2,124. Will wait to pay until closer to due date. New Business:
   • Consent reports. Discussion about Social Justice and Pride Parade (see below).
   • Leadership Training Update from Nika: Nika is creating a proprietary proposal for $1,600. Will receive help from Emily Wilder and Ilean Galloway. Will have a design meeting this coming Week. Will build a budget for the program, including an honorarium for Emily and Ilean.
   • General Assembly Funds available of $410 for a participant. Would require accountability by reporting at Town Hall. Also, can attend online, so could split amount. June 17-21^st is the GA. Could we put it as a group online account shown at UUWC? Nancy will research online costs. Suggestions about people who might want to attend. Nika to contact some possible attendees. Topic may be added to April Town Hall.
   • UU Green Sanctuary Project Social Justice has assumed interest, but want a partner. Contribute funds for Southwest Charity. SJ should make a proposal to Council about how to raise funds.
   • Proposal for Free Yard Sale from Social Justice Committee, but no further information. Does it conflict with Paid Yard Sales that UUWC have held in the past? How to limit people taking stuff and re-selling it. Perhaps call it a Community Give Away.
   • Community Info. Fair perhaps one a year during a fifth Sunday in the first quarter. Perhaps another one in the Fall. Will calendar in the future.
   • Council interest – would anyone like to join Nika for a coffee date with 4 people? Ruth will join in the discussion about what it means to serve on the Council.
   • Candidates for Nominating Committee? Need Suggestions for members for 2025-2026.
   • Nancy discussed programming and other ministry topics. Membership group of seven, five took class and want to join. Will have June 1 induction of new members.
   Programming of Associates: Have nine people interested in serving. Will meet May 9 or May 10 for training in Sanctuary. Some overview, but primarily hands-on. Later, a second session about how to write own manuscript. Also, need to develop more primary speakers for programs. Social Justice would like to make contributions to the social issue each month. Want to make a special contribution. We have some direct contributions to Storehouse West and Feed Rio Rancho Kids. Council Will revisit in May meeting. Membership class curriculum. Nancy has requested an updated video from Carol. Involve Community Care with new member information. Allow people to view. Send links to people before the class. Nichole wants to be involved with children programming. Nancy linked her with Laurel and childhood education. Interested with middle-school kids and gender identity. Nancy will explore, perhaps for next school year. Kelly and Jenny are also interested. Will develop a proposal. Kathy’s Corner in the Sun Room/Library to be archived. Cacti in the Sanctuary, donated by Theresa. They are currently on the shelf. Laurel picked up shadowbox of books, which have value of a couple of hundred dollars. Nancy showed a painting donated by Bonnie McCarey. Will be displayed in minister’s office. Old Business:
   • UUWC response to ICE. UUA has a toolkit. Privacy signs are on Offices and added a lock on the archival storage closet. Kathy has provided more policy information. Review and determine next steps.
   Forms that explain how to respond to ICE. Will blowup, frame, and post on Social Hall. Kathy will ask Dee to implement. Policy to ask to contact person and then go to minister, or moderator. Nika moved accept policy. Ruth seconded. Passed unanimously. Will present to May Town Hall. Supplement with written information to people that may be in building alone. Nika will write introductory to the proposed policy. Kathy will send images of warrants. Publicize in Newsletter prior to May Town Hall. Also need to inform Cathie Frank. Erin may need information to give to potential renters.
   • Council and Clergy Discussion: Nancy preparation for successor, who and how to choose. Deferred from March meeting. She is not in a rush to retire. Considers the Council moving the Congregation in the proper direction. She is trying to pass on questions and information, creating buffers. Functional Chart helps. Hopes to have group of trained leaders. Don’t have to have a person leave before beginning the search.
   Nika: Would be helpful for Nancy to write a current scope of work, including ministerial activities. What do we need to produce to explain to prospective replacement? What questions do we need to answer? When interviewing candidates, what we have done and need to do. Then hand off to search committee. Potential role of Community Conversation Circles? UUA has information. Tanya from Pacific Western regional UUA can help.
   • Stewardship: Nika to present in Town Hall if people are interested in activities to contact Nika and discuss Stewardship. Need to discuss how to brainstorm. Kathy and Ruth can assist in discussion.
   • Art Team request for Artist Exhibit. Suggestion for a month-long show by one artist. Have not heard from initial request for an art show. So, more information is needed before Council can decide. No update provided from March meeting of Council.
   • Native American Charities to support Honoring the Land. Referred to Social Justice Committee that we are looking at providing some financial support to reflect our commitments to the land. Any update?
   • Solar panel installation at UUWC. Project Put on hold as economy is unsure so do not want to assume more debt at this time; will reconsider in September Council Meeting.
   Consent Reports: Facilities Humanist Group Community Care Committee Shared Ministry Pride Event: Need to register for event. Jenny Cook is coordinator.  Erin can provide debit card to pay for registration for parade. Booth space is sold out. Programming Town Hall Topics for April 20th Treasurer’s report from Ruth Report on Cleanup Day Reminder about Donations for Storehouse West Nika Leadership Training Development Update UUWC T-Shirt Orders – Rev. Nancy Congregation Poll: interested in being notified of UUWC congregants’ participation in community social justice events such as protests? If so, we can create a Breeze Tag with those interested. Open Floor Adjourned at 3 pm. Submitted by Delbert Schafer, UUWC Council Scribe