UUWC Council

  _____ December 2025 Council Minutes: December 14, 2025 The UUWC Council met in the Conference Room at 12:40 p.m. Lighting of the Chalice: By Nika Quirk Members Present:  Nika Quirk, Ruth Tucker Bogart, Carol Eagleheart, Delbert Schafer, Tom Hughes, Kathy Wright Financial Reports: Ruth
  • Monthly and YTD Reports, plus Budget vs. Actual.
Reports in. November looked good, partially due to some 2026 pledges paid early.
  • Budgeting for 2026. Facing a deficit. May get a refund from 2022 payroll taxes. State taxation problem still under development. Nika and Ruth will meet on Jan. 4, to discuss budget and to go to Council before presented to Congregation.
  • Stewardship 2026 Campaign Update. Ten new people to join in January; unsure if pledged. Some have cut back on pledges. New members pledged for 2025 and 2026. Ruth will make plea in December Town Hall for pledges. Posthumous requests should be mentioned as bequest to UUWC.
  • Endowment as of 11/22:
New Business:
  • Proposal from Tom Hughes for informational bulletin board – proposal distributed to Council. See as a temporary board. Wants spontaneity. Will consult with Community Care and oversight of bulletin board.
Need to create a guide sheet for proposals.
  • UUWC Memorial Garden policies and Guidelines discussion. Delbert. Donna wants to present a marker for Gary. Use Donna for creation of documents. Need to draft a form. What are the options for marker from the congregation. Carole moved that no cremains and Ruth seconded. Motion passed unanimously. Nancy has information and will document on cremains in UUWC Memorial Garden.  Kathy moved and Ruth seconded to allow cremains of Gary in Memorial Garden. Improvement to Memorial Garden Space. May add the Telephone into the Wind feature. Set a fee of $100 minimum, larger donations appreciated. Delbert will look at fees, Kathy will look at sample forms.
  • COSM – member to be appointed to replace Dana Sanford as of January 18. Replacement will be announced at annual meeting.
  • New Oven for Kitchen – how to find budget. Cost likely in $800 to $1,000 range. Look at Habitat for Humanity and Scratch and Dent Stoves. Look for an angel donor.  Need to inform renters that oven will work only for warming. Need a volunteer to market space rental at UUWC. We have not spent money on advertising for 2025.  Will discuss this in January Council meeting.
  • Art Show Panels. Discussion about purchase of panels as Corrales group will no longer rent theirs. Estimate cost of $3,000 with money to come from Art Show, Gallery flooring remainder, and grant application to Endowment Committee. Discussion about correct income and expense numbers reflected on monthly activity report, storage, and where to purchase the panels. Delbert to research sourcing and storage.
  • No Human is Illegal want to create letters to stop detention centers. ??? who will facilitate for two Sundays in January.
  • Need a volunteer to market space rental at UUWC. We have not spent money on advertising for 2025.  Will discuss this in January Council meeting
Old Business:
  • Annual Meeting Prep
  • Meeting invitation email with candidate info, By Laws Revisions and Annual Report needs to be sent January 4; Nika and Ruth will meet after service that day to send this out
  • Annual Report – Nika has begun to assemble this, using the Canva template that we used for Stewardship and inserting content as received from committees. Need reports from Programming and from Social Justice. Kathy will call the nominating committee.
  • By Laws Revisions – Hobbit, Wendy and Dee all reviewed and approved
  • Nominating Committee – updates? Do we have candidates?
  • Transformational Stewardship training January 10 first training session. – 22 invitations were sent on 12/12; Nika is contact for RSVPs and will assemble course materials on 1/5
  • Council Retreat – Friday evening, January 23 and Saturday, January 24. Schedule 5:30 to 8:30 on Friday. Start at 10 am. to 4:30 on Saturday. Space is reserved on Breeze calendar.
  • Chalice Lighters Grant – PWR: Ruth will research. Update is that can qualify with a $120 annual contribution. Ruth recommends that fill out the form and contribute $120 a year. Ruth moved and Nika seconded motion to make contribution. Passed unanimously.
  • Muralist for Sanctuary Door – Nika will approach community artist after Nancy talked with Elizabeth Clark to paint chalice on the Sanctuary doors, and she is interested.
  • Growth Task Force – initial meeting notes distributed 11/12/25; next meeting is pending capacity information Charlie Merritt needs to obtain from Fire Dept. PENDING
  • Safety & Security – next meeting pending Charlie’s info from Fire Dept. PENDING
  • Posting Minutes on Website Nika sent request to Committee heads for minutes as well as request for Annual Reports by 12/12. Password Protected Files operational on UUWC website. Delbert COMPLETED Consent reports from Committees and Teams
  • Facilities – distributed
  • Stewardship • Programming – distributed
  • Social Justice – distributed. Where does Storehouse West fit?
  • COSM – distributed
  • Growth Task Force – distributed
Panels for Art Show. Contribute $1,000 and ask Endowment Committee to contribute $2,000. Will investigate and present to January. Delbert will report back. Town Hall Topics Dec. 21 Ruth will facilitate and Delbert will scribe.
  • Treasurer’s Report. Stewardship and Budget as topics. Still dealing with deferred maintenance.
No Human is Illegal want to create letters to stop detention centers. Ruth will facilitate for two Sundays in January.   Adjourned 2:50 pm Submitted by Delbert Schafer