Board Minutes

Board Meeting 2020 Jan 5

Attendance:

Michelle Poiani Steve Poiani Dana Sanford

George Oppenheimer Rev. Nancy Hitt Michelle Martin

  1. Check-In
  2. Treasurer’s Report- 
    1. 2019 summary- 29 Pledges received for 2020, 39 family units are members
    2. Bottom line: Income: $44,043.10

 -42,172.94

     1,870.16 roll over to next year. Estimated we will be short Rev. Nancy’s pay for next year. This will not cover us for the coming year. 

  1. New treasurer will have on the job training, and Dave’s name will be placed on the ballot as a board member in training. 
  2. Office manager would like to consider moving from Power Church to Quick Books. MM will talk with Allen, the accountant, about which product will serve us best. 
  3. Filing- Bills, payroll, deposits, Sunday business; Bookkeeping processing papers are not being filed into the locked cabinet in a timely manner. Change in office manager’s duties: Create and maintain annual financial filing system in coordination with Treasure and Bookkeeper.
  4. Share the Plate- Treasurer will file the “Payment Request Form” so the recipient of the Share the Plate can be processed. 
  5. Minister’s Report- heard and accepted
    1. Office computer needs to be updated to Windows 10 (as per our accountant). This is not currently in our budget, but the security of our accounts may be in jeopardy. 
  6. Computer
    1. Would anyone like to donate toward a new, secure desktop computer?
    2. Our computer is Windows 7 model and is over 5 years old. We will discuss this at the next town hall. 
    3. This is a real need for security. 
  7. Membership List- Compiled and ready for Town Hall Meeting
  8. Church Directory- everyone should be emailed a copy.
  9. Changes for the By-Laws
    1. Articles VI: Committees- change all committee member terms to 2 years
  10. Clarifying membership benefits
    1. Commitment to shared values
    2. Vote in elections
    3. Serve in elected positions
  11. Contracts- 
    1. Priscilla
    2. Nancy
  12. Positions open for 2020
    1. Stewardship
    2. Board- 
    3. Nominating committee- 
      1. Irv and Jay- need one more person
    4. Committee on Ministry needs 2 more people
  13. Maintenance
    1. Parking lot
    2. HVAC
      1. TLC- over $22,000
      2. ABQ Plumbing – over $45,000
      3. Most feasible scenario is the church purchases and installs system ourselves; electric (240V) line contractor installed. System comes pre-charged with customized amount of refrigerant.
      4. Pioneer equipment should total about $6,000.
      5. Carrasco Electric will install a dedicated circuit in support of the outdoor condenser unit to be located as per walk-through. Labor and materials about $1,000
  14. Website- 
    1. UUWS Minister Blog- Nancy will use the blog to reflect UUWC values within our community
    2. Possibility- Member/Guest Blog- Editorial oversight will be needed
  15. MLK, Jr- Jan 19th 4pm, at St. Francis

Taken by Michelle Poiani